A strong volunteer base is at the center of every successful Little League® program. From coaches to board members to umpires every volunteer plays a part in providing a great Little League experience. With today’s busy schedules, recruiting volunteers can be a challenge, but when done successfully will help take your program to the next level.

STEP 1. IDENTIFY VOLUNTEER POSITION NEEDS AND DEFINE ROLES

Start by determining how many positions need to be filled. This is a discussion your board should have in advance of the season. Consider past positions that are now vacant as well as new positions that could help your league run more efficiently. When identifying positions, be sure to define the role and responsibilities of that position. This will help potential volunteers know what to expect and help the league measure the success of the individual filling that position.

COMMON POSITIONS THAT LEAGUES NEED TO FILL INCLUDE

  • Coaches
  • Board Vacancies
  • Umpires
  • Concessions
  • Team Parent
  • Field Maintenance

ROLES INVOLVED

A. LEAGUE PRESIDENT
B. COACHING COORDINATOR
C. UMPIRE-IN-CHIEF
D. CONCESSIONS MANAGER
E. DIVISION REPRESENTATIVES

In addition to permanent volunteer positions, consider times through the year where volunteers may be needed for a single event/activity or for a short period of time.

EXAMPLES INCLUDE:

  • Equipment Inventory
  • Opening Day
  • Field Cleanup
  • Registration Day
STEP 2: IDENTIFY SOURCES TO RECRUIT VOLUNTEERS

Most volunteers within your league will be parents of participants; however, there are other areas to which your league can turn to look for volunteers.


CONSIDER THESE ORGANIZATIONS WHEN RECRUITING



ROLES INVOLVED

A. LEAGUE PRESIDENT - B. MARKETING/PR MANAGER

STEP 3: PREPARE TO REACH OUT TO POTENTIAL VOLUNTEERS

When asking someone to volunteer their time, there are several factors you will want to keep in mind.

TARGET SPECIFICS

  • Make sure the volunteer role/position is clearly defined
  • Consider what motivates individuals to volunteer
    • A few of many possibilities include involvement with their children, feel connected to the community, make a difference, gain leadership skills, recognition, resume building, etc.
  • Be ready to share additional information about your league, your board members, and your mission

ROLES INVOLVED

A. LEAGUE PRESIDENT
B. MARKETING/PR MANAGER
C. COACHING COORDINATOR
D. UMPIRE-IN-CHIEF
E. CONCESSIONS MANAGER
F. DIVISION REPRESENTATIVES

While planning, create a list of times and opportunities that your league will have to reach potential volunteers.

STEP 4: RECRUITING VOLUNTEERS

There are numerous opportunities to reach out to volunteers, one of the best being registration. When conducting an in-person registration, talk with parents about positions that need to be filled; when conducting an online registration, make sure there is an opportunity for parents to sign up to help out in a volunteer capacity.


ROLES INVOLVED

A. LEAGUE PRESIDENT
B. MARKETING/PR MANAGER
C. COACHING COORDINATOR
D. UMPIRE-IN-CHIEF
E. CONCESSIONS MANAGER
F. DIVISION REPRESENTATIVES

Two of the most common positions that leagues have a need to fill are coaching positions and board vacancies. Below are tips on filling each of those positions.

COACHING VACANCY

  • Most will be filled by parents
  • Work with local high school or college to organize a clinic
    • A few of many possibilities include involvement with their children, feel connected to the community, make a difference, gain leadership skills, recognition, resume building, etc.
  • Pair new coaches with experienced coaches so they can gain experience

BOARD VACANCY

  • Make sure the role and responsibilities are clearly defined
  • Identify parents in your league that have a professional background that would be relevant to the open position
  • Clearly define the time commitment required throughout the year
  • Offer to send new board members to a Little League Roadshow or Clinic

FREE ONLINE TRAINING

TO SUPPORT YOUR NEW COACHES & BOARD PRACTICE GUIDES - TIPS - DRILLS - VIDEOS

STEP 5: VOLUNTEER RECOGNITION

An important part of keeping volunteers engaged and motivated is recognizing their efforts throughout the year. Whether your league holds a Volunteer Recognition Ceremony or creates special pins and other tokens of appreciation, consider creating opportunities to recognize and thank your volunteers.


SHOW YOUR APPRECIATION

  • Recognize volunteers at Opening Ceremonies
  • Engage your local paper to do a story on the volunteers in your league
  • Send emails to the league membership explaining roles and responsibilities of volunteers
  • Create special volunteer pins and plaques for volunteers that are deserving

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