ORGANIZES AND MAINTAINS ALL OF THE FINANCIAL RECORDS OF A LOCAL LEAGUE, DISPENSES ALL LEAGUE FUNDS, PREPARES MONTHLY REPORTS of financial status to the board of directors, prepares all necessary budgets, and assumes all responsibility for local league finances.

This is a required position and should not be done by the League President


  1. Prepare an annual budget to include all revenues, i.e. registration fees and fundraising activities based on the membership size of the prior year. Includes: expected expenses of the league year including:
    • Uniforms
    • Field Maintenance
    • Fundraising Expenses
    • Charter Fees
    • Insurance fees
  2. Monthly Treasurer’s Report including bank balances and income statement. (See Page 36 )
  3. Submit annual financial report to the regional officer
  4. Maintain and reconcile all bank accounts and pay league expenditures
  5. Oversee and reconcile accounting of all revenue sources
  6. Responsible for all day-to-day transactions and documentation of the league. Monitor and deposit all revenues including registration fees and fund-raisers
  7. Maintain federal group tax exemption as illustrated in Operations How-To Guide Tab (See Page 13 )
  8. Prepare documentation for independent audit, either by tax professional or audit committee of board of directors.
  9. Must submit an annual tax return to the IRS (local and state returns as necessary)


  1. Excess of $50,000 but less than $200,000, required to file 990EZ with Schedule A
    » Download at
  2. Over $200,000 must file Form 990 with Schedule A
    » Download at
  3. Less than $50,000 must file e-postcard 990-N
    » Download at

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